Fish and Wildlife Foundation of Florida
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Philanthropy Coordinator

ESSENTIAL FUNCTIONS

The Fish & Wildlife Foundation of Florida is seeking a multi-faceted Philanthropy Coordinator to work on a variety of conservation-related philanthropy projects. The Philanthropy Coordinator supports the Philanthropy Department in a key role and is instrumental in coordinating different fundraising activities. Activities include managing the donor database, scheduling a variety of meetings, relationship management, and assisting development staff with daily fundraising duties.

The Philanthropy Coordinator will also serve as the administrative liaison to the Foundation Board of Directors. Tasks include scheduling and managing the logistics of Board meetings, production of Board meeting books, preparation of Board meeting minutes, and assisting Board members with travel plans and other needs.

She/He will need to be able to work as part of the integrated team and independently on projects and programs that are within their daily responsibility. This position will report to the Director of Institutional Giving. This is a partly remote position with one day in the St. Petersburg office each week. The Philanthropy Coordinator may supervise the work of volunteers, interns, and vendors in the performance of his or her duties.

PRINCIPAL DUTIES

  • Interact at a high level with members of the Board, FWC staff, prospective major donors, the media, vendors, and the public at large.
  • Manage the Foundation’s Salesforce and other fundraising databases and spreadsheets, ensuring timely and accurate entry of trip reports, research, and other fundraising information. Identify and adopt best practices in data entry and analysis.
  • Work with the Finance staff to ensure timely and tailored acknowledgment of all charitable gifts. Work closely with the Director of Institutional Giving and other staff to ensure a post-gift cultivation plan is in place and followed for each major donor.
  • Work closely with other staff and volunteer leadership in helping design and execute the Foundation’s fundraising events.
  • Work closely with Board members to help capture their interactions with prospects and provide administrative and logistical support to the Board, preparing fundraising-related Board and committee materials, and scheduling and planning Board meetings and donor meetings involving Board members.
  • Help provide high-level administrative support to the President & CEO.
  • Supervise interns, short-term or contract employees, and over time, other permanent staff of the Foundation.
  • Other duties as assigned.

KEY KNOWLEDGE & SKILLS

  • Bachelor’s degree preferred and one to three years experience in fundraising (grant writing experience a plus).
  • Strong writing and editing skills with the ability to write to deadlines.
  • Demonstrated ability to work independently, follow instructions, and anticipate next steps.
  • Excellent proficiency in Microsoft Office including Outlook, PowerPoint, and Excel.
  • Significant knowledge of donor database management systems; SalesForce preferred.
  • Knowledge of fundraising principles and practices.
  • Strong project management skills, with the ability to manage multiple projects at the same time.
  • Experience in or appreciation for conservation and the outdoors is a plus.
  • Fluency in Spanish is a plus.

COMPLEXITY/PROBLEM SOLVING

  • Ability to manage projects with many variables, set realistic deadlines, and manage to a timeline.
  • Ability to adapt or modify projects and processes in response to changing circumstances, often on short notice.

DISCRETION/LATITUDE/DECISION-MAKING

  • High degree of independence in problem-solving and carrying out duties.
  • Demonstrates common sense, flexibility, and teamwork with the ability to exercise independent judgment.
  • Confers with supervisors on difficult questions and unusual problems.

COMMUNICATIONS/INTERPERSONAL CONTACTS

  • Strong oral and written communication abilities.
  • Excellent interpersonal skills, with the ability to interact and work with donors, Board members, work colleagues, state employees, and the public at large to build strong relationships and motivate colleagues and volunteers.

WORKING CONDITIONS/PHYSICAL EFFORT

  • Work is performed in a typical office setting and requires only minor physical exertion and/or physical strain. Work environment involves only infrequent exposure to disagreeable elements.
  • Occasional overnight travel, usually within Florida, is required.
  • Must have personal transportation to run errands, attend meetings, etc.
To apply, email cover letter and resume by January 20th to Ms. Danielle Cummings, Director of Institutional Giving with the subject line “Philanthropy Coordinator.” No phone calls, please.
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