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Philanthropy Assistant

FLSA STATUS: Non-Exempt
SUPERVISOR: Director of Philanthropy
LOCATION: St. Petersburg, Florida

HOW TO APPLY: Email your cover letter and resume to Dani Richter with the subject line “I Like Sharks” by Friday, May 26th.

ESSENTIAL FUNCTIONS:

The Fish & Wildlife Foundation of Florida is seeking a multi-faceted Philanthropy Assistant to assist with a variety of conservation-related philanthropy projects. The Philanthropy Assistant supports the Philanthropy Department in a key role and is instrumental in coordinating different fundraising activities. Activities include maintaining the donor database, scheduling a variety of meetings, managing mailings, and assisting development staff with daily fundraising duties.

She/He will need to be able to work as part of the integrated team and independently on projects and programs that are within their daily responsibility. This position will report to the Director of Philanthropy. This is a partly remote position with one day in the St. Petersburg office each week (typically Wednesday).

PRINCIPAL DUTIES:

  • Manage the Foundation’s SalesForce or subsequent database, ensuring timely and accurate entry of donations, trip reports, research, and other fundraising information.
  • Produce requested reports from Foundation’s SalesForce database and ensure they are accurate.
  • Work with the finance staff to ensure timely and tailored acknowledgment of all charitable gifts.
  • Arrange travel, prepare and submit travel-related documents, and maintain travel information for staff as necessary.
  • Assist with planning Board and other meetings and events as needed.
  • Maintain an effective filing and retrieval system for highly confidential files and records.
  • Help provide high-level administrative support to the philanthropy team.
  • Other duties as assigned.

KNOWLEDGE/SKILLS:

  • Bachelor’s degree preferred and one to three years experience in fundraising.
  • Strong writing and editing skills with the ability to write to deadlines.
  • Demonstrated ability to work independently, follow instructions, and anticipate next steps.
  • Excellent proficiency in Microsoft Office including Outlook, PowerPoint, and Excel.
  • Significant knowledge of donor database management systems; SalesForce preferred.
  • Knowledge of fundraising principles and practices.
  • Strong project management skills with the ability to manage multiple projects at the same time.
  • Experience in or appreciation for conservation and the outdoors is a plus.
  • Fluency in Spanish is a plus.

COMPLEXITY/PROBLEM SOLVING:

  • Ability to manage projects with many variables set realistic deadlines and manage a timeline.
  • Ability to adapt or modify projects and processes in response to changing circumstances, often on short notice.

DISCRETION/LATITUDE/DECISION-MAKING:

  • High degree of independence in problem-solving and carrying out duties.
  • Demonstrates common sense, flexibility, and teamwork with the ability to exercise independent judgment.
  • Confers with supervisors on difficult questions and unusual problems.

COMMUNICATIONS/INTERPERSONAL CONTACTS:

  • Strong oral and written communication abilities.
  • Excellent interpersonal skills, with the ability to interact and work with donors, Board members, work colleagues, state employees, and the public at large to build strong relationships and motivate colleagues and volunteers.

WORKING CONDITIONS/PHYSICAL EFFORT:

  • Work is performed in a typical office setting and requires only minor physical exertion and/or physical strain. Work environment involves only infrequent exposure to disagreeable elements.
  • Occasional overnight travel, usually within Florida, required.
  • Must have personal transportation to run errands, attend meetings, etc.

The Fish & Wildlife Foundation of Florida is an Equal Opportunity Employer.

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